Viran has spent the past months developing an AI-assisted quality-assurance workflow with a Finnish contracting authority. The work focuses on complete tender packages in the final stage before publication.
Reviewing the complete tender package
A tender package can include a notice, technical specification, price form, draft contract, ESPD form and numerous annexes. Different specialists contribute to these materials over several weeks, and each document forms part of the same procurement requirement.
Reviewing the package as a whole makes it possible to compare requirements, scoring tables, deadlines, forms and contractual terms across every file. This creates a consistent final review alongside the legal, commercial and technical expertise already present in the procurement team.
Connecting legal, commercial and technical review
Some of the most valuable checks concern the relationship between individually reasonable requirements. Suitability conditions, turnover thresholds and technical specifications can be assessed together to support equal treatment, proportionality and effective competition.
Quality assurance before publication
The period before publication is the ideal point for this review. Procurement teams can refine wording, align documents and confirm that suppliers receive a clear and consistent set of requirements from the beginning of the competition.
Clear tender materials support efficient procurement, high-quality bids and well-founded award decisions. They also make the procedure easier to understand for both the contracting authority and participating suppliers.
What Viran is developing
Viran's work complements professional judgement with a systematic reading of the whole package at once. The goal is to give procurement teams a practical final check across documents while keeping every conclusion traceable to the underlying material.
The development work with our partner authority continues, and we will share further results as the workflow progresses.
